Lenzy Ruffin Photography Blog

Lenzy Ruffin is a corporate event and headshot photographer in Washington, DC. He creates publication-quality images that capture what you or your organization are all about. He helps you tell your story with compelling images that grab people's attention. Whether it's event photography or headshots, Lenzy Ruffin creates images that make people click.

6 Tips for Choosing an Event Photographer

Here are some tips for choosing an event photographer to capture your event. The photos of your event are the only part of the event that will live on forever, so choosing the right photographer is as important as choosing a quality venue, the right caterer, the right DJ, and all the other details that make up a successful event.

1) Determine your requirements

Do you just want photos at a lowest price or do you have a specific vision in mind for the type of photos you want to see of your event? How do you plan to use the photos from your event? Are you just going to post them on social media, or do you need the highest quality images possible to use as part of your marketing activities? Your answers to these questions will determine whether you're going to be able to shop based on price or based on value. Price is what you pay. Value is what you get. Good, fast, cheap...choose any two.

2) Make sure they are insured

Ask the photographers you're considering if they are insured and ask to see proof of insurance. Why does a photographer need insurance? It's okay for you to wonder about that, but if any photographer you engage doesn't have insurance and doesn't know why they would need it, you probably should remove them from consideration. Many venues will require any vendor you bring onto their premises to be properly insured. If someone trips over the photographer's foot, for example, and falls and breaks something or injures themselves, now what? Insurance is one of those things that you don't need until you do, and then it's too late if you don't already have it. You don't want this kind of headache. Make sure all your vendors, including your photographer, are properly insured.

3) Review their previous work

Review the event photography portfolio of any photographer you're considering. If you are shopping based on lowest price, you may have a hard time applying this tip. If you're shopping based on value, then any photographer you're considering should have an event photography portfolio for you to review. Not just a portfolio of nice images across various genres, but a portfolio specific to event photography. In addition to showing the best shots from various events, the photographer should be able to show you complete coverage of multiple events so you can see what they've delivered to clients in the past. This is how you can determine up front whether or not their shooting style will yield the types of images you have in mind.

4) Get the details on their image delivery process

  • How many images can you expect to receive?
  • How soon will they be delivered?
  • How will they be delivered?

There are photo delivery options that provide a far better user experience than a link to a zip file or a folder on a cloud storage service. Professional event photographers will make it easy for you to share your photos by using a service designed specifically for delivering photos to photography clients. These services are smartphone-friendly and provide options to allow viewers to share their favorite photos on the various social media platforms, as well as order prints, if they choose.

5) Review the contract

Does the photographer use a contract that specifies their obligations, as well as yours?

6) Speak to them on the phone

Hiring an event photographer is not something you want to do via electronic messaging. You should speak to anyone you're considering hiring so that you can communicate exactly what you're looking for and get a feel for whether or not they'll be able to deliver it.

BONUS TIP: Get a sponsor to pay for your photographer

If you've found a photographer you really like, but they just are not in your budget, consider using a sponsor to pay for the photography services. I wrote an article that explains how to do it.

[RELATED: Why Does Professional Event Photography Cost So Much?]

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I hope this article helps you find the right photographer to capture your event. Feel free to ask any event photography questions you have in the comments or using the contact form below.

If you found this post useful, share it with anyone you know who is planning an event.